These are the terms and conditions (the “Agreement”) governing your participation in any Reed owned and operated virtual event, meeting, show, seminar or conference (the “Virtual Event”). By registering for the Virtual Event you agree to these terms, which form a binding legal contract between the Virtual Event owner and host, Reed Exhibitions (Pty) Ltd (“Reed” or “Owner and Organiser”) and the registered participant (“you” or “Participant”). If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.
2. PARTICIPATION REQUIREMENTS
2.1. Your registration entitles you to access to the Virtual Event for which you have registered. Any and all other costs associated with your attendance shall be borne solely by you, and Virtual Event shall have no liability for such costs.
2.2. By participating in the Virtual Event you acknowledge and agree to grant Reed the right at the Virtual Event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Reed includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
2.3. You acknowledge and agree that Reed, in its sole discretion, reserves the right to change any and all aspects of the Virtual Event, including but not limited to, the Virtual Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time. Virtual Event content shall be recorded by Reed and will be accessible to Participants.
3. PROHIBITED CONDUCT
3.1. By registering for a Reed Virtual Event you agree not to sell, trade, transfer, or share your complimentary access link and/or code, unless such transfer is granted by the Organiser. By registering for a paid for Virtual Event, you agree not to share, sell or trade your access. If Reed determines that you have violated this policy, Reed may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future Virtual Events.
3.2. You acknowledge and agree that Reed reserves the right to remove you from the Virtual Event if Reed, in its sole discretion, determines that your participation or behaviour create a disruption or hinder the Virtual Event or the enjoyment of the Virtual Event content by other attendees.
3.3. Participants may not record, broadcast, live stream or videotape audio or video of sessions at Reed Virtual Events.
3.4. Reed reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.
3.5. In addition to the requirements and prohibitions set forth in this Section 3, Reed may also exclude any prospective participant from registering for or participating in any Virtual Event, in Reed’s sole discretion.
4. FEES AND REGISTRATION
4.1. The payment of the applicable fee for the Virtual Event is due upon registration. If such payment is insufficient or declined for any reason Reed may refuse to allow you to access the Virtual Event and you shall have no liability in that regard.
4.2. The fees may be subject to sales tax, value added tax, or other taxes and duties which, if applicable, will be charged to you in addition to the fees.
4.3. Cancellations are subject to the forfeiture of the entire Virtual Event registration fee. All sales are final. No payments will be refunded or are refundable. Please note that if you do not cancel and do not access the Virtual Event, you are still responsible for payment. In no event shall Reed be obligated to refund all or a portion of the registration fee.
4.4. If Reed is prevented from carrying out its obligations as it pertains to the Virtual Event you registered for as a result of any cause beyond its control, or such Virtual Event cannot be Virtually conducted because of a software or issue with the hosting platform or due to acts of God, strikes, labour disputes, government requisitions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”) Reed shall have the right to immediately terminate the affected Virtual Event without liability and shall be relieved of its obligations to Registrant. If the affected Virtual Event is terminated due to a Force Majeure occurrence before the first day of the Virtual Event, then Reed will reschedule the affected Virtual Event and your registration fee will be applied to the rescheduled dates.
4.5. Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too in case any of your Virtual Event email(s) are caught by spam filters.
4.6. You will receive essential information for registered attendees electronically at the email address and mailing address that are provided on your registration form.
4.7. In addition, you will also be added to Reed’s participant list for notifications of future Virtual Events.
4.8. If you would like to opt-out of any of these benefits, a link is provided in each email to provide the ability to opt-out.
6. INTELLECTUAL PROPERTY
6.1. All intellectual property rights in and to the Virtual Event, the Virtual Event content, and all materials distributed at or in connection with the Virtual Event are owned by Reed, or the Virtual Event exhibitors, sponsors and/or speakers presenting at the Virtual Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Virtual Event, in any Virtual Event content or in any materials distributed at or in connection with the Virtual Event for any reason without the prior written permission of Reed.
6.2. For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Reed or any of its affiliates; nor does this Agreement grant to you any right or license to any other intellectual property rights of Reed or its affiliates, all of which shall at all times remain the exclusive property of Reed and its affiliates.
7. DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY
7.1. Reed gives no warranties in respect of any aspect of the Virtual Event or any materials related thereto or offered at the Virtual Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Virtual Event is provided on an “as-is” basis. The views, opinions, and positions expressed by the exhibitors, speakers, attendees, or sponsors at the Virtual Event are theirs alone and do not necessarily reflect the views, opinions, or positions of Reed or any employee thereof. Reed makes no representations as to accuracy, completeness, timeliness, suitability, or validity of any information presented by exhibitors, speakers, attendees, or sponsors at the Virtual Event and will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use. Reed does not endorse, and expressly disclaims all liability relating to, any of the products or services provided by exhibitors, speakers, attendees, or sponsors.
7.2. Except as required by law, neither Reed nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Virtual Event or other aspect related thereto or in connection with this Agreement.
7.3. The maximum aggregate liability of Reed for any claim in any way connected with, or arising from, the Virtual Event or this Agreement, whether in contract, delict, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Reed under this Agreement.
8.1. This Agreement shall apply to all Reed Virtual Events to the complete exclusion of any other terms and conditions whether oral or in writing.
8.2. Reed shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond Reed’s reasonable control.
8.3. The headings in this Agreement have been inserted for convenience only and shall not be used for nor assist or affect its interpretation.
8.4. No variation of this clause as well as the balance of this Agreement shall be of any force or effect unless reduced to writing and signed by all the parties, excepting such variations by the Organiser as allowed in terms of this Agreement.
8.5. The parties agree that the rule of interpretation to construe contract terms against the drafter, namely the contra proferentem rule shall not be applicable.
8.6. No indulgence or extension, which the Organiser may allow to the Exhibitor, will be regarded as a variation of this Agreement, or a waiver of the Organiser’s rights in terms of this Agreement.
8.7. This Agreement shall be governed by the laws of the Republic of South Africa and the parties shall submit to the exclusive jurisdiction of the courts of South Africa.
8.8. No remedy conferred by this Agreement is intended to be exclusive in any other remedy that is otherwise available in law, unless expressly limited in this Agreement. Each remedy shall be cumulative and in addition to any other remedy granted in terms of this Agreement or otherwise available in law. The election of any one or more remedy by any of the parties shall not constitute a waiver by such party of the right to pursue any other remedy.
8.9. This Agreement is not assignable, transferable or sub-licensable by you except with Reed’s prior written consent.
8.10. No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind Reed in any respect whatsoever.
8.11. If any provision of this Agreement is rendered void, illegal or unenforceable in any respect such provision shall be severable and the validity, legality and enforceability of the remaining provisions of this Agreement shall remain in full force and effect.