Shell Scheme, Pavilions & Package Stands

Please refer to your Contract to Exhibit for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team.

Shell Scheme Health & Safety

As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected be your actions or omissions. Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown. These measures should be featured in your H&S Documentation.

As a Shell Scheme or Pavilion Exhibitor you are required to product the following documents;

  • Stand Information Form – if you are planning on having a live performance or demonstration on your stand
  • A detailed risk assessment for show open, identifying any risks with working onsite and any activities on your stand. This does not need to be submitted but must be available if requested.
  • A risk assessment for build and breakdown (only required from shell scheme stands who are building within their stand. If you are not planning any build these documents will be done on your behalf by the official stand contractor).

Shell Scheme Stand Information

If you have booked a shell scheme stand you can find further information about what is included on the links below; 

Furniture Package Information

Exhibition Electrics, furniture, and graphics can be a minefield for new and experienced exhibitors alike.  You can view and order the products online here.  Alternatively, discuss your requirements directly with the GES Customer Care team who will create a bespoke package for you.

Stand Extras

If you would like to order any additional items or services for your stand please click here.

Space Only Stands

If you have booked a 'Space Only' stand this means you will be allocated an empty space on the show floor and you are responsible for providing everything else.

Please refer to your Exhibition Agreement for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team.

An alternative to your current space only would be to upgrade to a SmartSpace Stand - which will be less costly than creating your own stand from scratch and also far less hassle, as the SmartSpace team will manage the whole build process for you. Please click here for more information about SmartSpace.

Space Only Exhibitor Responsibilities

Exhibitors are responsible for their own stand design and construction. No standfitting or carpet is provided by RX on space only sites.  It is your responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures. Where possible the organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the Exhibition.

Standfitting regulations contained within this section must be observed by you when planning your stand design and layout. In order to achieve a smooth run up to the Exhibition, all exhibitors should provide us with details of their selected contractors. This will enable us to supply them with any additional information they may require.

We will be pleased to offer advice and guidance where required.

Stand Build Submissions

As a space-only stand you are required to submit certain documents in advance of the build which is required no later than;

Wednesday 30th August 2023

For Double Deck stands there are 2 important deadline dates:

5pm GMT on 11 August 2023 – To avoid exhibitors being charged an increased rate for the upper deck structures we require all plans and Health & Safety Documents submitted by this date

5pm on 30 August 2023 – This is the very final deadline date to receive stand plans and Health & safety documents.  Any documents submitted after this date will not be accepted and you will not be allowed to build a double-deck structure.  No exceptions will be made.

To avoid unnecessary issues, delays, and additional costs we have created some guides to help explain what documents we need to receive as part of your stand plan submission.

Please note that more than 1 guide could apply to your stand.

·       4m high and under Single Story Stand

·       Stands over 4m high and single storey

·       Double Deck Stands

·       Suspended non-complex structure e.g. fabric banner, truss with lights, digital screen built for the purpose

·       Customised/bespoke suspended structure. E.g. items that have been constrictures from non-modular materials e.g. wooden structures and exhibits

-       Please ensure you read the relevant sheet relating to your type of stand in addition to the sheet referring to suspended structures. 


Stand design submissions must include plans, elevations showing heights, visuals, risk assessment, method statement, and construction and dismantle phase plan.

How To Submit Stand Plans

Ops Squad Stand Plan Team will be looking after the space only stand plan sign off process in its entirety for the event, including managing all queries you may have about your stand designs. In order to issue permission to build we require the documents as detailed in the links above from you or your contractor to be submitted at  [email protected]

Once they have all of this information they will review and come back to you with any questions and then issue you with a Permission to Build Certificate.

You will not be able to commence build without a Permission to Build Certificate. Please do not hesitate to contact them with any queries as they will make the process as easy as possible for you.

Ops Squad Stand Plan Team Contact Details:

Tel: 01293 401051

Email: [email protected]

Stand Build Regulations

This section details stand-build regulations which must be applied to your stand design. 

IMPORTANT – It is the stand contractors' responsibility to ensure that the stand designs submitted can be built safely and on time.  No stand construction must take place on Sunday 5 November. 

Failure to comply with this and the regulations laid out below will lead to your permission to build being revoked and changes to the stand build being undertaken onsite or complete removal of the stand.  All items left in the aisle will also be removed and hefty fines will apply.


What is SmartSpace?

SmartSpace is the design & build service provided by RX Global to help exhibitors maximise their presence at the show. SmartSpace provides a full turnkey service, which means that everything you need for the stand is taken care of, so when you arrive on the stand, all you need to do is put out your products and brochures.

Benefits of SmartSpace

  • Single invoice for all stand services
  • Designs tailored to your specific needs
  • Competitive package prices
  • Saves you time
  • Order forms completed on your behalf
  • Project management by RX pre-show and onsite

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Contact Us

Phone: +44 (0) 20 8439 5682

Email: [email protected]