Terms and Conditions
In these Terms and Conditions, the following words shall have the following meanings unless the context otherwise requires:
“Hosted Buyer Programme” means a programme whereby RX provides incentives to Hosted Buyers to encourage them to attend the Event and meet with Exhibitors generally and on the basis of focussed Pre-Scheduled Appointments.
“Event” means the World Travel Market Latin America to be held virtually 10 – 12 August 2021.
“Exhibitor” means exhibitors who have contracted with RX to take stand space at the Event.
“Hosted Buyer”; means a travel trade professional and buyer of travel products, who has registered to attend the Event and has been accepted by RX, on the basis of these terms and conditions.
“Incentive Programmes” means incentive programs offered by RX other than the Buyer Programme to potential visitors.
“Medical Condition”; means an injury, illness or disease which would cause any ordinary prudent person to seek treatment, diagnosis, care or medical advice or treatment.
“Pre-Scheduled Appointment”; means an appointment organised by RX between a Hosted Buyer and an Exhibitor taking place at the Event but shall not include any networking events.
“RX”; means Reed Exhibitions (Pty) Ltd the organiser of the Event and the contracting party with the Hosted Buyer.
“WTM Latin America Team” means the RX Event team based at Rua Bela Cintra, 1200, 8º andar, São Paulo, SP, Brasil 01415-001 (a division of Reed Exhibitions (Pty) Ltd).
2. Registration Process
I. Completion of the online Hosted Buyer interest form does not automatically guarantee you a place on the Hosted Buyer Programme. You will be notified if your application is successful.
II. Applicants should ideally not have attended WTM Latin America for the last three consecutive years.
III. All applicants must be aged 18 or over.
IV. All applicants will undergo a vetting process against strict qualifying criteria and you may be contacted for further information to support your application
V. Applicants must only apply if attending the event to invest in travel products and services and must NOT be attempting to sell any kind of products and services
VI. Only one application per participant for any Incentive Programme will be accepted; should you apply more than once, only the first application form will be processed.
VII. RX will only ordinarily only accept one application per company for the Hosted Buyer Programme. Any acceptance of any additional applications from the same company for the Hosted Buyer Programme is at the complete discretion of RX.
VIII. Hosted Buyers must commit to attending all days of the Virtual show
IX. Spaces on the Hosted Buyer Programme are limited and RX’s decision whether or not to accept you on the Hosted Buyer Programme is final
3. Hosted Buyer Programme
Subject to clause 3.2 RX will offer the following to Hosted Buyers accepted by RX following their registration;
3.1 Hosted Buyers:
I. Entry to WTM Latin America Virtual 2021
II. Recognition as a key buyer in the industry
III. Early access to make meetings
IV. Enhanced matchmaking recommendations
V. Admission to the once daily destination presentation
3.2 As a condition of receiving the complimentary services from RX as detailed in clauses 3.1 Hosted Buyers must:
I. Complete the required minimum number of 10 appointments per day on all days of the show
II. Attend the once daily destination presentation and/or other networking events as scheduled by the WTM Latin America Hosted Buyer Team and as included in the Hosted Buyer’s diary;
III. Complete the Hosted Buyer profile page information when the meetings platform opens
IV. Adhere to show etiquette by responding to Exhibitor meeting requests in a timely manner, checking regularly for new meetings requests and messages from Exhibitors
V. Complete all appointment ratings and comments at the end of each meeting or the end of each show day
VI. Be courteous at all times during virtual meetings and in their response to Exhibitor meeting requests
VII. Be responsible for collecting contact details during virtual meetings. Please note that if contact details are not asked for and/or not shared by the Exhibitor, the Hosted Buyer Team will be unable to provide any contact information.
VIII. Complete the “post-event survey” provided by RX;
4. Failure to comply with the Hosted Buyer conditions detailed in clause 3.2
I. Any failure by a Hosted Buyer in meeting any of the conditions set out in clause 3.2 may result in;
a) a review of their Hosted Buyer status
and / or
b) the exclusion from the Hosted Buyer Programme and future Hosted Buyer Programmes
c) Possible exclusion from the show and loss of any pre-scheduled appointments
II. Attendance of the Hosted Buyers will be monitored at the Event by the WTM Latin America Hosted Buyer Team.
III. Hosted Buyers with meeting requests that have not been accepted will see these meeting requests removed
IV. Hosted Buyers who are reported as being impolite and/or demonstrating aggressive behaviour either by video meeting or by message will have their Hosted Buyer status revoked and may have their attendance at the show cancelled and jeopardize their attendance at future events.
5. Cancellation of attendance:
I. Whilst not encouraged, Hosted Buyers may cancel their attendance to the Event for no cause before 26 July 2021;
II. Cancellations received on or after 26 July without good cause could result in a review of their Hosted Buyer status and the exclusion from future Event Hosted Buyer Programmes
III. Cancellation exceptions include medical reasons, bankruptcy, company closure and/or redundancy. Evidence of such will need to be provided
IV. Where such cancellations need to take place, we ask the Hosted Buyer to extend the courtesy to the show of trying to find a replacement from the same company
I. Successful applicants will only be accepted as Hosted Buyers if they have read and agreed to these terms and conditions and have ticked the relevant boxes on the online application form
II. RX reserves the right to remove a Hosted Buyer from the Hosted Buyer Programme at its complete discretion without liability if it is in the best interests of RX and the Exhibitors or if their attendance is likely to damage the goodwill or reputation of the Event;
III. Persons participating in the event from the same company as the Hosted Buyer are not included in any offers regarding the Hosted Buyer programme;
IV. Any disputes arising under these terms and conditions will be governed by Brazilian law and are subject to the exclusive jurisdiction of the Brazilian courts;
V. By agreeing to these Terms and Conditions, you are consenting under all relevant data protection legislation to RX and its agents and sub-contractors communicating with you by telephone, fax, email and by post and using your personal information for internal processing and for disclosure to third parties and Exhibitors in connection with your attendance at the Event. In addition, we may use your details to invite you to other events organised by RX, or its group to offer you other relevant products and services supplied by the RELX Group plc or third parties. You can contact the WTM Latin America Team (firstname.lastname@example.org) if you do not wish your personal information to be used in any of the ways mentioned;
VI. Any buyer reported as selling his or her own products and services will have their buyer status revoked immediately and must apply to attend as an Exhibitor or Trade Visitor. This may result in the cancelation of scheduled appointments and attendance at future events.
7. Force Majeure
Force Majeure shall include, but not be limited to: fire; casualty; flood; epidemic; pandemic; World Health Organisation travel advisory or travel alert; earthquake; explosion or accident; blockade embargo; inclement weather; governmental restraints; restraints or orders of civil defence or military authorities; act of public enemy; riot or civil disturbance; act or threatened act of terrorism, strike, lockout, boycott or other labour disturbance; Venue cancellation; inability to secure sufficient labour; technical or other personnel failure; impairment or lack of adequate transportation facilities; inability to obtain condemnation, requisition or commandeering of necessary supplies or equipment; general fuel or energy shortages, local, state or federal laws, ordinances, rules, orders, decrees or regulations whether legislative, executive or judicial, and whether constitutional or unconstitutional; or acts of God or any other cause or causes not reasonably within the control of Reed Exhibitions Limited. Reed Exhibitions Limited, its agents, its employees, and its subcontractors shall not be liable for loss, damage or delay resulting from a Force Majeure event, or any other circumstances outside Reed Exhibition Limited’s or its subcontractors’ control which shall make it impossible or inadvisable for Reed Exhibitions Limited using its reasonable discretion to hold the Event at the time and place provided or interferes with Reed Exhibitions ability to get the Hosted Buyers to the Event or to provide flights, hotels, transfer appointments, events or other services to Hosted Buyers. Reed Exhibitions Limited reserves the right to re-schedule the Event at another date and/or at an alternative site which will be advised to the Hosted Buyer by email.
“World Travel Market” and “WTM” are registered trademarks of Reed Elsevier Properties SA and are used under licence.